Responsibilities
· Communicate and liaise with vendors (local and overseas) through email or telephone calls effectively
· Other secretarial support as necessary
· Assist in other administrative support and ad-hoc projects as per assigned
· Work closely with Finance department to ensure that all original invoices have been received
· Work closely with Warehouse department to ensure that all goods have been received in order
· Provide support to keep track and monitor all the on-going projects
· Responsible for general HR issues for the department, i.e. Petty cash claims, Medical and Transportation Claims, Travel Expenses claims
· Managing the process of Purchase Requisition, Purchase Order, Sales Order, Delivery Order, Job Sheet, Goods Received, Rental Equipment form, Supplier Return Note and Invoicing
· Verify bills/invoices from vendors and finance department
· Keep track records and filing of PR, PO, SO, DO, JS and invoice
· Arrange out-going mails as and when required by staff
· Arrange out-going couriers services
· Photocopy of all the airways bills for filing
· Record and distribute all incoming mails/parcels to the respective department
· Assist in travel and accommodation arrangements
· Assist in logistic planning and delivery
Qualifications & Requirements
- NITEC in Mechatronics
- GCE O’Level
- Minimum 4 years of relevant experience
- Knowledge of Adobe Photoshop 5.5 & MS office
- Singaporean / PRs / Malaysians may apply
- Company Location : Pandan Rd (Transport pickup at Clementi MRT)
*Interested candidates, please forward detailed resume in MS Word Format to joselyn@hkmsvs.com
Please include following information in the resume
1) Reasons for leaving for every employment
2) Last drawn salary for every employment
3) Expected salary
4) Date of availability and/or Notice Period
5) A recent photograph
All applications will be treated in strictest confidence and only short-listed candidates will be notified
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